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|  Requesting a reimbursement from the treasurer (cass)  |
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 In line with our philosophy of simplicity, privacy, and
 accessibility, the process for requesting a reimbursement
 is designed to be straightforward and informal. 

 Here is the process if you want to buy something < $200:

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| Step 1: Make the purchase with your own money         |
|                                                       |
| Step 2: Make copies of any receipts/proof of purchase |
|                                                       |
| Step 3: Reach out to cass and tell him you would like |
| to be reimbursed. (Email,'>mailto:treasurer@cyberia.club">Email, signal, or matrix all work) |
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 If the purchase is in line with our budget, mission and 
 values then your reimbursement will be approved, and
 funds sent to you in whatever form you prefer.   

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| To be safe, its best to reach out to beforehand and   |
| ask if the purchase is eligible for reimbursement. Its|
| not necessary that you do so, but it removes the risk |
| of you purchasing something and then having your      |
| request denied.                                       |
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 Some things that are probably eligible for reimbursement

* Website domains for cyberia projects or services
* Hardware for cyberia projects or services
* Expenses related to a cyberia hosted event

 Please note that when you go through this process you 
 are acting as a representative of the club, and making  
 a purchase for the club. The stuff you buy becomes the 
 clubs property and our collective responsibility. 

 If you are unable to make the purchase yourself, reach 
 out! It may be possible for someone else to make the
 purchase or for the funds to be transferred to you
 directly.

 Congress is the chief decision making body for the 
 club, it holds ultimate authority over the purse 
 strings. As the treasurer I only have access to $200 of 
 discretionary spending, so if you want to purchase 
 something for more then $200, then your best option is
 to make a proposal at our next congress meeting. You can
 also make a proposal at our next congress meeting if
 your request for a reimbursement is denied. 


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    Cyberia Computer Club 2020-∞


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